Guide

Pay bills off-platform

Create a bill in Acctual, pay off-platform (crypto or fiat) and mark it as paid in Acctual

Add billCopied!

Add bills using one of these methods:

  • Click on “add bill” at the top right”

  • Forward invoices to bills@ap.acctual.com using your account emai

Create billCopied!

  • Drag & drop or click “browse” to upload your invoice PDF (optional).

This will later be attached to the bill journal entry in your accounting system.

Once uploaded, the following fields will be auto-filled via optical character recognition (OCR):

  • Vendor

  • Invoice number

  • Invoice date

  • Due date

  • Amount (USD)

Give it a review to confirm accuracy

Then, manually add the following fields:

  • GL category

  • Memo

  • Method (asset / chain or USD)

  • Paid to (vendor’s wallet address — once added, we’ll save it in their contact details)

You can manually input all fields as well. Uploading an invoice PDF is also optional.

Save bill Copied!

  • Select an option from the bottom right:

  • Draft - saves the bill as a draft for editing later

  • Ready for payment - moves the bill to the ‘Ready for payment’ tab and creates a bill journal entry in your accounting system. From here, the bill can be marked as paid.

Mark bill as paidCopied!

To mark a bill as paid, first save it as ‘ready for payment’ from the bottom right

  • Open the bill

  • Click “Mark as paid” from the bottom right

  • Add the payment date under “Paid date”

  • Add a transaction link under “Transaction link”

If paid in USD, you’ll see “Memo” instead

  • Click “Save” in the bottom right

After a few seconds, you will be redirected to the “Paid” tab

  • View your paid bill at the top of the list — click to view the details under “Payment details”

You will see two new fields: “Paid date” and “Transaction link” or “Memo” if paid in USD

Review the journal entriesCopied!

After payment, you will have a bill and bill payment journal entry in your accounting system. Head over to your Journal in your Xero/Quickbooks account (usually found under Reports or Accounting).

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