Add billCopied!

• Go to the Bills page

Add bills using one of these methods:

• Click on "Add bill" at the top right

• Forward invoices to bills@ap.acctual.com using your account email

Create billCopied!

• Drag & drop or click “browse” to upload your invoice PDF (optional).

This will later be attached to the bill journal entry in your accounting system.

Once uploaded, the following fields will be auto-filled via optical character recognition (OCR):

• Vendor

• Invoice number

• Invoice date

• Due date

• Amount (USD)

Give it a review to confirm accuracy

Then, manually add the following fields:

• GL category

• Memo

• Method (asset and chain)

• Paid to (vendor’s wallet address — once added, we’ll save it in their contact details)

Save bill Copied!

• Select an option from the bottom right:

• Draft - saves the bill as a draft for editing later

• Ready for payment - moves the bill to the ‘Ready for payment’ tab and creates a bill journal entry in your accounting system. From here, the bill can be paid.

Pay billCopied!

• Open the bill

• Click “Continue to pay” from the bottom right

• Click “Connect wallet” and connect your wallet

• Click “Pay $[amount] in [asset]” from the bottom right

A payment status modal appears showing ‘Awaiting wallet confirmation’

• Sign the transaction via your wallet

The transaction is detected, the payment status changes to ‘Payment confirming’

• Click “Transaction” in the drawer to visit the block explorer link

After a few seconds, you will be redirected to the “Paid” tab

• View your paid bill at the top of the list — click to view the details under “Payment details”

You will see two new fields: “Paid date” and “Transaction link”

Review the journal entriesCopied!

After payment, you will have a bill and bill payment journal entry in your accounting system. Head over to your Journal in your Xero/Quickbooks account (usually found under Reports or Accounting). They will look like this: